Flag Officer: Chief of Naval Personnel

{{Pagelayout 2Box The current Chief of Naval Personnel is: Baron Angus Beers
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The Chief of Naval Personnel or CNP looks after the squadron's officers after patronage. Along with managing promotions, awards, the squadron roster and the election of the Board of Flag Officers he or she also serves as a point of contact for captains who may have any concerns or questions about the squadron and its operation. The CNP has some overlap with the Secretary, Recruitment and Inspector General in that all three offices deal with our members and their paperwork, but generally the CNP should serve as liaison between line officers and members of the Board of Flag if members are uncertain as to which Flag Officer to contact with any questions.


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The main functions of the CNP on a month to month basis are as follows.
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 * Compare the in game roster with the Captains Roster on the Wiki and make sure that they match.
 * Manage captains who show a considerable amount of inactivity.
 * List a poll on the forums for Board of Flag review for Medals and Promotions.
 * Announce the results of the Medals and Promotions poll.
 * If a treaty period begins, create a poll for voting for the new Board of Flag
 * Announce the results of the Board of Flag Vote
 * Be available to answer any questions and concerns of squadron members.
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Medals and Awards
Each month the squadron issues Medals and Awards for meritorious service using a peer nomination system. Throughout the month captains will nominate each other for awards using the Nominating for Awards process. The CNP must then create the poll to confirm the awards.
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On the 1st of each month the CNP creates a new post in the Board of Flag officers voting forum. This post should be called Medals and Awards - Month, Year for example: Medals and Awards - February 1722. The post contains a poll along with the text from each nomination. An example can be seen in the CNP forum here

Nominating for Awards
You should occasionally remind officers to nominate their peers for medals and awards. This can be done when announcing the last months awards, when in game (after a port battle or important PvP fight) and other times as you see fit. As a general rule the less nominations are being made the more you should remind people.


 * Remember to direct captains to the Nominating for Awards page.

To create the forum post

 * Click on the [[File:Icon medals.png]] icon at the top of the forums.
 * For each medal in turn click on Manage Nominations (right side of the window)
 * For each nomination copy the text as shown below and paste into the forum post. surround each nomination in quotes to make it easier to read.





To create the poll

 * At the bottom of the forum window select the [[File:Icon pollcreation.png]] tab.
 * Each user should have as many options as there are nominations (or the total number of options divided by 2)
 * The Poll should run for 5 days
 * Allow voters to change their votes.



Once complete send an in game mail and a PM (to the Flag officers only) reminding them to vote.

Announcing the results
On the 5th of each month you should make a post announcing the results of the vote. There is an example post in the CNP forum which gives you an idea for the announcement but if you want to improve on this with graphics please do so.

Confirming the medals
The last task is actually award the medals.
 * Open the medals control panel [[File:Icon medals.png]]
 * For each medal in turn click on Manage Nominations (right side of the window)
 * If the medal has been confirmed click on the [[File:Icon tick.png]] button.
 * If the medal has not be confirmed click on the [[File:Icon cross.png]] button.
 * Where finished there should be no more medal nominations so the next month is started clean.

Promotions
Promotions follow the same time scale and process as Medals. Officers

Each month the squadron promotes outstanding officers. Throughout the month captains will nominate each other using the Nominating for Promotion process. The CNP must then create the poll to confirm the promotions in the same was as awards. Members should be reminded to nominate each other for promotion and on the 1st you should create a posts in the Flag officers forum called Promotion - Month, Year

As before the post should have a poll, with the same yes/no options with a simple majority required. Unlike medals and awards the flag officers might choose to limit the number of promotions that can occur each month. This being the case the officers with the most yes votes will be promoted until the cap is reached.

After announcing the promotions using the same process as medals you should update the squadron roster by moving the captain's template to the bottom of the next rank. You also need to update the officers Rank and possibly Group on the forums. Updating the rank is done through the Administration Control Panel, as detailed in this video.

   
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Squadron Roster
It is your responsibility to keep the roster complete and up to date.
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 * Correct rank (Knight, Viscount, etc.)
 * Correct place in the roster (by date of commission within a rank)
 * All alts listed
 * Correct medals shown
 * Nation flag correct

In-game members list
The in game members list should contain the same characters as shown on the squadron roster. Sometimes the two lists fall out of sync as officers join and leave. Every 2 months you should modify the in-game list to match the squadron roster. Before making any changes send an in-game mail advising officer to add any alts to the category:Captainsroster or contacting a flag officer if they are unsure hot to do so. Once everyone has had a week to put their house in order you can start to update the list.

Send an in-game mail to all members: We are currently updating the in-game roster list. If any of your characters have been removed in error please contact a flag officer in game or on the forums.

Then add or remove officers as required until the in-game roster matches the website.

Forming the Board of Flag
The CNP is responsible for posting the poll and announcement for the board of flag each map. Reminders to all squadron officers are to be sent to the SGS Officer's group at the discretion of the CNP (generally the week before a projected map win). After a winner for the map is declared all posts in the Flag officer applications section of the forum should be reviewed and a poll with all interested parties and their desired positions put up in the Board of Flag forums. Upon conclusion of the voting the last map's applications should be archived in the Flag Officer Archive.

See To create the poll for guidance and Forming the board of Flag for the specific procedure for tabulating the results.

Beginning of Month (On or about the 1st of the month)

 * Compile Inactive Roster (IR)


 * 1) Compile an in-game roster (/dumpsocietyinfo) .CSV file.
 * 2) Sort by “Last Logged In”
 * 3) Identify any Captains who have not logged in for 30 days or more.
 * 4) Search the Captains listed in the roster compiled in step (iii) on the forums checking for forum activity within the last 30 days or more.
 * 5) Identify any Captains that have neither logged into game or the forums for 30 days or more.
 * 6) Remove Captains that are currently on Half Pay (HP)
 * 7) Remove Captains that have contacted the office of CNP and asked for temporary leave.
 * 8) The list from step (v) is now the Inactive Roster (IR).


 * Send Inactivity Warning


 * 1) All captains on the IR generated above will be sent a forum PM warning them that they are in danger of becoming inactive.  Failure to log into the game, the forums or failure to contact the office of the CNP before end of month will result in being listed as being on Half Pay (HP)
 * 2) All Captains that have been on HP for a period exceeding four months will be sent a PM warning them that their Half Pay leave is about to expire.  If they do not contact the CNP before the end of the month, they will be put on the Retired Captain’s Roster.
 * 3) Captains that reply to this PM will have appropriate action taken based on reply.  The following are the possible options for each Captain.


 * a) They wish to be moved to Retried.
 * b) They wish to remain listed as active (this reply counts as “activity” for this month.
 * c) They wish to be put or remain on half pay for whatever reason.
 * d) They are on active military duty and wish to be listed as such.


 * Flag Officer Nominations


 * 1) Check to see if map is about to flip.
 * 2) If the map is about to flip or has recently flipped check for all Flag Officer applications.
 * 3) Create Poll for all Flag Officer nominations.
 * 4) After 5 day Poll check for Captains that have been granted an Office.
 * 5) Announce Board of Flag on Officers Wardroom forum.
 * 6) Move Previous Board of Flag on the Roster Page to the Previous Flag list.
 * 7) Post new Board of Flag on Captain’s Page.
 * 8) Send PM to Squadron Secretary to adjust Board Permissions for new Board of Flag.
 * 9) Announce the new Board of Flag on the British Nation Forum.

Middle of Month (On or about the 15th of the month)

 * Reminder of Promotion and Medal nomination


 * 1) Send an in game mail to all Society members reminding them to nominate Captains for Promotions and Medals.
 * 2) Post on the forums reminding people to nominate Captains for Promotions and Medals.


 * Adjust Roster


 * 1) Update IR by following steps (i) – (vi) in Section 1-A.
 * 2) Compare this IR to the IR generated at the beginning of last month.  All captains that are on the # IR from last month AND are on the current IR are given a ‘Half Pay’ Token on the roster.
 * 3) Check to see if any Captains with a “Half Pay” token are no longer on the IR.
 * 4) PM all Half Pay captains who are not currently on the IR to see if they wish to return to active service.
 * 5) All Half Pay Captains that were issued the four month inactivity warning at the beginning of last month are moved to the Retired Captains Roster.


 * Flag Officer Nominations


 * 1) Check to see if map is about to flip.
 * 2) If the map is about to flip or has recently flipped check for all Flag Officer applications.
 * 3) Create Poll for all Flag Officer nominations.
 * 4) After 5 day Poll check for Captains that have been granted an Office.
 * 5) Announce Board of Flag on Officers Wardroom forum.
 * 6) Move Previous Board of Flag on the Roster Page to the Previous Flag list.
 * 7) Post new Board of Flag on Captain’s Page.
 * 8) Send PM to Squadron Secretary to adjust Board Permissions for new Board of Flag.
 * 9) Announce the new Board of Flag on the British Nation Forum.

End of Month (On or about the 25th of the month)

 * Create Poll for Medals and Promotions


 * 1) Check on the Medals Control Panel to see who is nominated for Medals and Promotions
 * 2) Create Poll on the Flag Officers Board in the forums for voting on Medals and Promotions.
 * 3) After the 5 day polling period check to see who has been granted appointments and awards.
 * 4) Grant appointments and awards on the Forums.
 * 5) Assign appointments and awards on the Captains Roster.
 * 6) Announce appointments and awards on the Officers Wardroom Forum.


 * Flag Officer Nominations


 * 1) Check to see if map is about to flip.
 * 2) If the map is about to flip or has recently flipped check for all Flag Officer applications.
 * 3) Create Poll for all Flag Officer nominations.
 * 4) After 5 day Poll check for Captains that have been granted an Office.
 * 5) Announce Board of Flag on Officers Wardroom forum.
 * 6) Move Previous Board of Flag on the Roster Page to the Previous Flag list.
 * 7) Post new Board of Flag on Captain’s Page.
 * 8) Send PM to Squadron Secretary to adjust Board Permissions for new Board of Flag.
 * 9) Announce the new Board of Flag on the British Nation Forum.


 * Remove “Half Pay” token for captains who have returned to active service.


 * 1) Any Captains who have informed the CNP that they have returned from “Half Pay” and wish to return to active service have their “Half Pay” token removed from the roster.
 * 2) Any Captains who have not replied to the CNP about returning from “Half Pay are noted.
 * 3) Any Captains who remain active from last month (Step 3 above) will automatically have their “Half Pay” token removed.

Summary of Roster Process
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 * 1) Generate IR – Updates list of inactive Captains.
 * 2) IR Warning – A warning PM is sent to all Captains on the current IR.
 * 3) HP Warning – All Captains that have been on Half Pay for more than four months are sent a PM informing them that their Half Pay leave will expire at the end of the month.
 * 4) Move to Half Pay – Update the IR and compare to IR from beginning of last month.  This generates a list of captains that have remained inactive for a month and a half.  These Captains are marked with a Half Pay token on the roster.
 * 5) Move to Retired – HP Captains that exceed the 4 month limit and have not contacted the office of the CNP are moved to the Retired roster.